QUESTIONS AND RESPONSES

Question: How do boards ensure consistency across multiple years and elections?      -- Board Member in North Dakota

  • TESBM: Oddly enough, you don’t want consistency to be the primary objective. If effective school boards are chasing anything, it’s alignment. Alignment between the community’s vision/values and the board’s Goals/Guardrails. Then alignment between the board’s Goals/Guardrails and the superintendent’s Interim Goals/Interim Guardrails, and finally alignment between the superintendent’s Interims and the staff’s Goal-aligned and Guardrail-aligned Initiatives. The larger an organization becomes, the more challenging it is to maintain alignment. But when organizations maintain this degree of organizational alignment, their ability to improve student outcomes improves.

  • In the midst of this alignment effort — to the heart of your question — sometimes new board members, new families, and new staff arrive who aren’t invested in the currently aligned systems. If you are too busy focusing on the importance of “consistency”, you run the risk of them reading your efforts as “disrespect” and “protectionism” rather than as “alignment.”

  • So what can school boards do to create alignment across multiple years and elections? They anchor their work to stable priorities and disciplined routines, not to personalities, initiatives, or election cycles, and they communicate about this far in advance of elections. Specifically, here are some of the most impactful behaviors for maintaining alignment over time:

    • Multi-year Goals that don’t reset with elections: Effective boards adopt 1-3 clear, student outcome Goals with a 3-5 year time horizon. These Goals are not annual aspirations; they are commitments. New members inherit them, and the board’s role for that time horizon becomes stewardship, not reinvention.

    • Guardrails that define the values: Guardrails articulate the community’s non-negotiable values. They create continuity by constraining how progress is pursued, even as strategies evolve. When leadership changes, Guardrails prevent dramatic swings in direction.

    • A predictable monitoring cadence: Alignment is reinforced through routine, monthly monitoring of progress toward the Goals. The questions are similar year over year, the measures are consistent, and the expectation is that learning from prior years informs future action. This prevents the “initiative churn” that plagues many school systems.

    • Clear separation of ends and means: Boards maintain alignment by staying focused on student outcomes (what students should know or be able to do) rather than adult inputs (programs, people, or purchases). Strategies may change as evidence emerges, but the desired student outcomes remain the north star.

    • Intentional onboarding of new members: New board members are oriented to the existing Goals, Guardrails, and monitoring practices immediately. Alignment must be trained for and depends on sustained effort over time.

    • Regular self-evaluation against a research-informed governance framework: Boards use the same effectiveness criteria year after year to reflect on their own behavior. This reinforces norms, expectations, and discipline, even as membership changes.

  • In short, boards achieve alignment by institutionalizing priorities and behaviors so that progress is cumulative. When Goals, Guardrails, and monitoring routines are stable, improvement compounds over time instead of restarting every few years.

Question: Should being on the school board be a full-time job (and then be paid accordingly)?      -- Board Member in Missouri

  • TESBM: In short: no. Mostly because when boards treat it as if it should be, effectiveness usually declines rather than improves. This is a deceptively deep and important question that deserves robust exploration.

  • School board service is intentionally designed to be part-time governance work, not full-time management work. That distinction matters because:

    • Governance requires judgment, not daily supervision: The board’s role is to represent the community’s vision and values, set priorities, establish guardrails, and monitor results. That work requires preparation, discipline, and reflection — but not constant presence. When board members begin spending full-time hours, it almost always means they’ve drifted into staff work rather than governance.

    • Making it full-time incentivizes the wrong behaviors: Full-time roles seek full-time relevance. When board members are paid and structured as full-time officials, the system unintentionally encourages:

      • Overinvolvement in operations

      • Frequent intervention in staff work

      • An erosion of superintendent authority

      • A focus on activity and intention instead of impact

    • More time does not equal effective governance: More focus does. While there is definitely a need for full-time community outreach and engagement, most of that needs to be done by staff at the school level not by individual board members.

    • Compensation level doesn’t fix clarity problems: Boards that struggle rarely do so because members aren’t paid enough. They struggle because priorities are unclear, monitoring is inconsistent, or roles are confused. Increasing pay without correcting role clarity simply professionalizes dysfunction.

    • Part-time service preserves representative governance: School boards are meant to reflect the community, not become a separate political class. Keeping the role part-time lowers barriers to entry, broadens representation, and reinforces that board authority comes from community stewardship — not employment.

    • The real question isn’t time, it’s discipline: Highly effective boards spend their limited time disproportionately on monitoring student outcomes and use agendas to protect that time. Neither of these functions is inherently stronger as a result of full-time compensation.

    • Appropriate compensation is about respect, not role expansion: We are strongly in favor of fair and appropriate compensation for school board members to reflect the personal and professional sacrifice that the role often requires. Providing reasonable compensation to acknowledge responsibility and preparation is appropriate; paying boards as if they are managerial executives is not. The moment board members need a full-time salary to justify their role, the system has already confused governance with management.

  • School boards should be serious, prepared, and accountable — not full-time. The goal is not to occupy adults, but to improve student outcomes.

Question: How should boards handle external political endorsements?      -- Board Member in California

  • TESBM: School systems exist to improve student outcomes. School boards exist to, in pursuit of improving student outcomes, represent the vision and values of the community. So when external political endorsements help clarify the readiness of candidates to perform these functions, they are an important part of the board member selection process. We actively encourage community organizations to be involved in board member selection — whether the process is elected or appointed — and to use candidate forums and endorsement processes as a means of gauging which candidates are most focused on student outcomes (not to be confused with a focus on the preferred means by which those student outcomes are achieved). Particularly in the context of school board elections, this can be a powerful tool for maintaining a strong and effective democracy. But once democracy’s ultimate endorsement has happened — the election itself — endorsements by sub-groups of the community can’t be allowed to carry more weight than the endorsement of the entire community.

  • So once the board member selection process is over, individual board members need to transition their focus from individual selection to collective governance. Sub-group endorsements are about elections while governance is about outcomes. Confusing the two is where boards get into trouble. In distinguishing between the two, effective school boards will:

    • Treat sub-group endorsements — those other than democracy’s endorsement, the election — as less relevant than the election itself once the election is over: Endorsements do not confer authority, special access, or influence. Board authority comes solely from the voice of the community collectively, not from the individuals who supported a member’s campaign. After the oath is taken, every member has exactly one vote and exactly the same obligation: improve student outcomes.

    • Anchor decisions in adopted Goals and Guardrails, not external pressure: When boards have clearly adopted the community’s vision and values into a set of student outcome Goals and Guardrails, the community’s vision and values have to carry more weight than political endorsements. The board’s response becomes simple and consistent:

      Does this advance our Goals and honor our Guardrails? If yes, it’s considered. If not, it isn’t — regardless of who is asking.

    • Avoid signaling allegiance to political factions: Effective boards do not publicly align themselves with endorsing organizations, advocacy groups, or political movements. Doing so shifts the board’s perceived role from representing the community’s shared vision to representing a subset of interests — which erodes trust and focus.

    • Apply the same access rules to everyone: Endorsers do not get special meetings, expedited responses, or informal influence. Communication with outside groups follows the same transparent processes used for any community member or organization.

    • Remember why school boards exist: School boards do not exist to arbitrate political debates or reward political loyalty. They exist to represent the community’s vision for what students should know and be able to do — and to hold the system accountable for getting there.

  • Handled this way, external endorsements have power when they should (during selection) and lose their power when their role is complete (after selection). The board remains steady, credible, and focused — and students benefit from adults who are governed by purpose, not politics.


Teachers need coaches to be their best. Principals need coaches to be their best. Superintendents need coaches to be their best. School boards need coaches to be their best. If your school board wants support to be great on behalf of the students you serve, click below for a free consultation.


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INTERESTING READS & LISTENS
  • Rick Maloney offers insights about the board setting behavioral expectations for individual board members.

  • The 74 Million offers a review of top stories in education from 2025.


BOARD MEETING ANALYSIS

A subscriber asked us to watch the December meeting of a school board in Illinois. Here are the highlights from the business meeting:

  • Total Minutes: 202mins

  • Minutes Focused on Student Outcomes: 0mins

  • Key Topics: structural deficit reduction plan, two way immersion plan

  • What Coach Celebrates:

    • Clear sequencing and tight transitions in the Actions block allowed nine items to be disposed of efficiently with minimal time cost relative to total meeting length.

    • The board consistently used roll-call voting and kept the statutory levy hearing crisp and compliant.

  • What Coach Recommends:

    • Schedule and execute Goal monitoring (per the adopted monitoring calendar) so at least 50% of total meeting time is spent monitoring Goals; this meeting achieved 0%.

    • Where possible, shift informational program placement updates (e.g., SDRP/TWI) to written pre-reads and reserve meeting time for explicit monitoring conversations that connect to student outcome measures and interim targets.


UPCOMING OPPORTUNITIES

School Board Coach AMA (Ask Me Anything) 

  • During our monthly free 30-min webinar, we'll kick off the new year with no a holds barred AMA. Whatever questions you’ve always wanted to ask, this is your time!

  • 11am central on Friday, January 9th, 2026

Did you miss last month's 30-minute free webinar? Email Greg for a make-up session on any of our growing list of topics, including governance policy, delegation policy, effective budgeting, superintendent evaluation, professional services management, strategic planning, consent agendas, and more.


BONUS MATERIALS

For paid subscribers, here are links to additional resources (to gain access to the links below, please consider subscribing):

  • Additional details about the analyzed meeting:

    • Board Meeting Video

    • Meeting Agenda

    • Strategic Plan

    • Time Use Analysis

  • Guidance documents related to this issue:

    • Time Use Evaluation

    • Effective Member Onboarding


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